Nepal Telecom's E-procurement Web Portal for
E-Submission of Bids
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e-Procurement Information

Bidders may submit their bids electronically
for
the bids published in this e-procurement portal of NT.


General procedures for electronic bid submission (e-submission)

Bid Preparation
A bidder who wishes to submit the bid electronically may purchase the bid document directly from NT office or may deposit the equivalent amount in the revenue account of NT as specified in the notice or/and bid document.

 
Description of bid submission procedure through electronically (e-submission) only:

i) For e-submission purpose the bidder shall, at first, register in the e-procurement section of Nepal Telecom website http://eproc.ntc.net.np/
ii) Interested bidders shall, then, purchase the bidding documents from NT office or deposit the equivalent amount in the revenue account of the buyer as specified in the tender notice and/or bid document and may download the bidding documents from e-procurement portal of NT.
iii) The bidder shall fill the following documents and forms (in hard copy of issued bid documents), signed by the authorized representative with seal of the company

S.N.

Document Name

Mandatory

File Name

Remarks
1
Bid Form
Yes
Bid-Form-1

Bid form as a sample format.

2
Bid Security
Yes
Bid-Security-2

As per sample format furnished in bid document.

3
Price Schedule
Yes
Price-Schedule-3

As per price schedule format furnished in the bid document.

4
Manufacturers Authorization Letter
Yes
Manufacturers-Authorization-Letter-4

As per sample format furnished in bid document (mandatory if applicable)

5

Power of Attorney and Signature Specimen

Yes
Power-of-Attorney-5

As per bid document

6
Scanned Copy of Bid Purchase Receipt
Yes
Receipt-6

7
Technical Compliance Chart
Yes
Technical-Compliance-7

Clause by clause comments on the technical specification as mentioned in bid document

8
Commercial Compliance Chart
Yes
Commercial-Compliance-8

Clause by clause comments on conditions of contract as per bid document.

10
Company Registration
Yes
Company-Registration-10

11
PAN / VAT Registration
No
PAN-VAT-11

Mandatory for bidders from Nepal

12
Tax Clearance Certificate
No
Tax-12

Mandatory for bidders from Nepal

13
ISO Certification
No
ISO-13

mandatory if specified in bid document

14

Bidders / Manufacturers Eligibility Documents

Yes
Eligibility-Documents-14

as per bid document.

15
Supply Records
No
Supply-Records-15

mandatory if specified in bid document

16
Users Certificate
No
Users-Certificate-16

as per bid document

17
Satisfactory Performance Certificate
No
SPC-17

Mandatory for suppliers / manufacturers / consultants / contractors who have already supplied offered goods / services / constructed for NT

18
Discount Letter
No
Discount-Letter-18

if any as per bid document

19
Other Documents
No
Other-Documents-19

all other documents as per bid document

20
JV Agreement
No
JV-20

Mandatory for works only (in case of JV)

Note: Mandatory means the mentioned files shall be in e-submission and non submission of such file shall be considered as non-responsive.

iv) The bidder shall then scan the completed original documents, forms in pdf files with appropriate file name as shown in the table above.
v) After preparing all the required bidding documents in pdf scan files as specified in (ii) and (iii), the bidder shall upload the pdf bid files and submit his complete bid online through e-procurement section of Nepal Telecom website http://eproc.ntc.net.np/ within the specified date and time.
vi) The bidder who has submitted e-bid shall submit the orginal hard copy documents for bid opening purpose within 7 days from the bid opening date.


NT address for the purpose of e-submission of bid
1. NT address for the purpose of electronic bid submission is e-procurement section of http://eproc.ntc.net.np/.

The provision for E-submission of bids shall be:
i) In case of e-submission of bid, the bidder shall submit his bid electronically in pdf files in the manner as specified above and additional submission of hard copy of "original plus one copy of bid" is not mandatory.
ii). In case both the electronic bid and original bid in hard copy are submitted then both the bids shall be disqualified. However, the bidder who has submitted the bid electronically may submit the hardcopy before the bid submission deadline, only if they submit the valid official letter (written power of attorney of the signatory for modification/ withdrawal, duly signed by authorized representative/s of the firm) requesting the withdrawal of the e-submitted bid proposal along with the bid.
iii) Bidders shall be also explained about the details of e-submission procedures in the pre-bid meeting if held.
iv) The e-procurement system will accept the e-submission of bid from the date after publishing the notice and will automatically not allow the e-submission of bid after the deadline for submission of bid, as specified in the notice or/and bid document.
v) The standard time for e-submission is Nepal Standard Time as set out in the server of Nepal Telecom.

Provision for modification or withdrawal of bid
When a bidder submits his bid in hard copy the e-procurement section does not allow the bidder to submit his modification, or withdrawal.

In case of E-submitted bid:
i) Bidders may submit his modification or withdrawal only through e-submission.
ii) For modification or withdrawal of bid the bidder is required to submit pdf scan copy of their modification or withdrawal letter and a written power of attorney of the signatory for modification/ withdrawal, duly signed by authorized representative/s of the firm.

Bid opening for E-submitted bid:
i) Electronically submitted bid shall be opened first at the same time and date as specified in the ITB and IFB notice.
ii) The e-procurement system allows the buyer to download and open the e-submitted bid files from bidders only after the time for opening the bids.
iii) The e-submitted bids must be readable through open standards interfaces (Adobe Acrobat Reader 5.0 or higher). Unreadable and or partially submitted bid files (not complying the ITB clauses) shall be considered incomplete and rejected for further bid evaluation.
iv) After opening of e-submitted bids files, all files for the bid opening purposes as specified in the bid document shall be printed and recorded at the time of bid opening. In case of "witdrawal" or "modification" by the bidder through e-submission, the e-submitted pdf files under "withdrawal" or "modification" shall be opened and read out first. Bids for which acceptable notice of "withdrawal" has been submitted pursuant to ITB clause shall not be opened.

Clarification of bid
Potential bidders seeking or having queries or clarifications on the contents of the bid documents shall submit queries to NT either in hard copy or through e-submission. NT will respond to such queries or clarifications from the bidders only as mentioned in the bid document.

Examination of e-submitted bids and determination of responsiveness
For an e-submitted bid to be substantially responsive the requirement as specified in the ITB clauses shall be fulfilled.

Evaluation and comparison of e-submitted bids

  1. In case of e-submitted bids, NT evaluates the bid based on the information furnished through electronically submitted bid documents. NT may also verify these documents with the hard copy.
  2. The bidder has to furnish the orginal hard copy documents for bid opening purpose within 7 days from the date of bid opening.

Steps to be followed by a bidder to submit the electronic bid submission

1. Prepare the paper bid document
  • Purchase the bid document either directly from NT or by depositing the equivalent amount in the revnue account of NT published in the bid notice.
  • Download bid document (soft copy) from NT e-procurement web portal.
  • Fill the necessary forms and documents as per bid document.
  • Prepare the necessary copy of company registration, vat/pan registration , tax clearance certificate, etc
  • Prepare the necessary specific papers like Power Of Attorney for bid signatory, Manufacturer Authorization Letter, Users Certificate, etc
  • Prepare summary of qualification information sheet (financial turnover, experience, manpower, equipment, etc) in the specified format,
  • Prepare the bid guarantee letter for the specified bid security amount and in the specified format,

2. Prepare the electronic bid files in pdf format

After completing the paper works, the bidder shall prepare the electronic bid documents in pdf format as follows-

  • Scan all the paper documents in pdf format, give the specific file name for each document as mentioned in the e-bid submission form and save them in a separate folder.
3. Electronic bid submission
  • Connect internet, and open the Nepal Telecom e-procurement portal http://eproc.ntc.net.np
  • Register as a bidder (if not already registered),
  • Log in as a bidder and go to the tender page
  • Select the specific tender notice
  • Click the Bid Now button to submit the electronic bid document,
  • Upload each specified bid document by clicking the Upload  button and select the respective bid files by browsing,
  • After uploading bid document, click Submit the Bid button for final e-submission of electronic bid,
  • Once the e-submission is successfully completed the bidder shall receive auto generated confirmation e-mail from the Nepal Telecom website,
  • Once the bid is submitted, the bidders are not allowed to alter or modify the uploaded documents, but they may submit the modification or withdrawal documents.
  • Bidder shall submit the orginal hard copy documents for bid opening purpose as mentioned in Part B Section-II (INB) of the bid document within 7 days from the date of bid opening.
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